Free editable Word template

Free Tenancy Check-Out Report Template (England)

A structured end-of-tenancy inspection record for comparing condition, linking evidence and keeping follow-up actions in one place.

Preview of the Tenancy Check-Out Report template for England landlords

Preview of the seven-page printable template.

A useful check-out report needs more than a list of marks and missing items. It should identify the tenancy, show when the inspection happened, compare condition with the check-in record and point each material note to evidence you can retrieve later.

This editable Word template gives you a consistent structure for the inspection and the follow-up work, including fair wear and tear, evidence references and any proposed deposit deductions.

This template helps you:

  • Record property, tenancy, inspection and attendance details.
  • Check returned keys, fobs, permits and other access items.
  • Capture meter readings with locations and photo references.
  • Compare check-in and check-out condition room by room.
  • Separate fair wear and tear from damage that may need further evidence.
  • Link findings to photos, videos, invoices, quotes and messages.
  • Track follow-up actions and document the basis of any proposed deduction.

What’s inside

Inspection record
  • Property and tenancy details
  • Inspection details and attendance
  • Keys and access items
  • Meter readings
  • Room-by-room condition tables
Evidence and follow-up
  • Fair wear and tear assessment
  • Evidence log
  • Tenant comments or disagreement
  • Follow-up actions
  • Proposed deductions and sign-off
Use it with your existing records
Have the check-in inventory, tenancy agreement, key schedule and original photos available before the inspection. The template helps organise your record; it does not replace the deposit scheme’s process or supporting evidence.

Get the free Word template

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This template is for general record-keeping only. It is not legal advice and does not guarantee that a proposed deduction will be accepted by a tenant, deposit scheme, court or adviser. Always check current official guidance or seek qualified advice.

Keep the supporting evidence organised by property

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Preview of the Tenancy Check-Out Report template for England landlords

Preview of the seven-page printable template.