Free Resources for UK Landlords

Checklists + logs to build a defensible paper trail (arrears, repairs, comms) and avoid common evidence gaps.

Use one spreadsheet to record properties, compliance documents, expiry dates, evidence locations and next actions before you move to automated reminders.

A one-page checklist to spot missing compliance evidence fast (CP12, EICR, EPC, deposit, alarms) and record where it’s stored.

Organise individual complaints and a portfolio-wide log from first report to investigation, decision, remedy and closure, with linked PDF, Word and Excel records plus a fictional worked example.

Track repairs from first report through access, contractor work, updates, completion evidence and reasoned closure, with PDF, Word and Excel records plus a fictional worked example.

Plan and record visits while a property is empty, copy the inspection interval and conditions from your own policy, track access, findings, evidence and defects, then close the vacancy with a clear handover record.

Check an exact rental-property address against the relevant council's current selective licensing scheme, record the source and outcome, prepare application evidence, and track licence conditions and correspondence with PDF, Word and Excel tools plus a worked example.

Useful for check-ins, inventories, and proving what was tested, where it was tested, and when.

Useful for start-of-tenancy admin, tracking the 30-day deadline, and keeping proof in one place if deposit compliance is challenged later.

Useful when a tenant misses or refuses a gas safety appointment and you need a dated evidence trail of contact attempts, engineer visits, and saved records.

Record keys, meter readings, room condition, photo references, follow-up actions and proposed deposit deductions in one editable Word template.

Bring together check-in condition, photographs, communications, quotes, wear-and-tear assessment and deduction calculations for each damage event.

Track the documents requested, evidence received, unresolved gaps, completion handover and follow-up dates in one practical record.

Work through deposit, safety, licensing, move-in and ongoing management records, then note where the supporting evidence is stored.

Log the tenant’s report, inspection or contractor findings, photographs, works, access attempts and follow-up evidence for each damp or mould issue.