Gas Safety Certificate Due or Missing? Get Compliant and Prove It Fast.
Track annual gas safety dates, store CP12 records by property, and generate an inspection-ready compliance pack when a tenant, agent, insurer or council asks for evidence.
What matters is not only the check. It is your proof trail.
Passing the gas check is only part of the job. You also need to be able to find the record quickly and show what was shared when someone asks for it.
CertNudge helps you keep gas safety records organised by property, see what is valid or close to expiry, and pull together the paperwork fast when evidence is requested.
Gas safety duties landlords most often miss
For a standard buy-to-let, the risk is often in the admin after the inspection rather than the booking itself.
Annual gas safety check
Arrange the check every 12 months with a Gas Safe registered engineer.
Existing tenant copy within 28 days
After the check, existing tenants should receive the current record within 28 days.
New tenant copy before move-in
New tenants should receive the current gas safety record before they move in.
Keep records for at least 2 years
Retain the records so you can respond quickly if a tenant, insurer, lender or council asks questions later.
If your gas safety certificate is near expiry, do this today
Keep the response simple and practical.
Book the engineer visit
Get the date in the diary first so the renewal does not drift.
Check the current CP12
Confirm the latest document is current and linked to the correct property.
Upload or tidy the record
Store the latest certificate, engineer details and any related notes in one property view.
Record when documents are shared
Keep a clear internal log so the admin trail is easier to review later.
Export a property evidence pack
Send organised paperwork quickly instead of piecing things together from folders and email.
How CertNudge helps
Per-property document storage
Keep CP12 records and supporting documents attached to the right property.
Clear compliance status
See what is valid, expiring, expired or missing without relying on spreadsheets.
Share and service log
Keep a clearer internal record of when documents were shared.
Inspection-ready pack export
Pull together organised property paperwork fast when evidence is requested.
Reminders still matter, but they are support. The bigger win is having the certificate, notes and evidence trail ready when someone asks.
Gas safety checklist
This is the practical minimum most standard BTL landlords want in one place.
- Latest CP12 / gas safety record
- Property address linked to the record
- Inspection date and next due date
- Engineer or contractor details
- Certificate status: valid, expiring, expired or missing
- Date the current tenant received the record
- Date a new tenant was given the current record before move-in
- Any follow-up notes after the inspection
- Property-level document pack for quick sharing
- Audit trail or internal notes showing what was shared
- Related compliance documents stored alongside gas records where useful
Turn this into a repeatable system
CertNudge gives you one place to keep gas safety paperwork organised and ready to produce quickly.
Built for standard UK BTL portfolios
CertNudge is designed for landlords managing around 3 to 20 properties who want inspection-ready records without spreadsheets, messy folder structures or heavyweight property management software.
You get clear compliance status, fast access to the latest documents, and confidence that you can respond quickly when someone asks for proof.
Passed the check. Can you prove it in 60 seconds?
Keep gas safety records organised by property, track what needs attention, and export an inspection-ready pack when the pressure is on.
Frequently asked questions
This page is for general information only and is not legal advice. Regulations change — always check the latest guidance at GOV.UK or speak to a qualified professional.
Useful sources: HSE landlord gas safety record guidance · Gas Safety Regulations 1998 (Regulation 36)
Next review recommended: 26 September 2026